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Mentor matching questionnaire for mentees and mentors

Fourteen questions a mentee answers before pairing, with the mentor's parallel form to copy. About five minutes.

  • 14questions
  • about 5 minto answer
  • 2 formsmentee and mentor
  • Confidentialseen by the coordinator
Use this template Try the mentee form
Mentee Form · answer to move through it
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Question 1 of 14 About you
Your name, as the program coordinator will know it.
Question 2 of 14 About you
Your job title and team.
Question 3 of 14 Goals
What do you most want a mentor to help you with in the next six months?
Doing my current role better
Preparing for a next role
Moving into a different function
Building one specific skill
Leading people for the first time
Finding my way around the organization
Question 4 of 14 Goals
Which topics would you want to cover? Tick up to three.
Career planning
Technical skills
Managing people
Communication and influence
Handling a difficult situation
Balancing work and life
Working across teams
Question 5 of 14 Goals
Describe one situation in the last three months where a mentor would have helped.
Question 6 of 14 Preferences
Would you prefer a mentor from your own function or from a different one?
My own function
A different function
No preference
Question 7 of 14 Preferences
How much more experience should your mentor have?
One level ahead of me
Two or more levels ahead
A peer with different experience
No preference
Question 8 of 14 Preferences
Which mentoring style suits you best?
Direct advice on what to do
Questions that help me work it out
A mix of both
Not sure yet
Question 9 of 14 Availability
How often could you meet?
Every week
Every two weeks
Once a month
Less than once a month
Question 10 of 14 Availability
How would you prefer to meet?
In person
Video call
Either
Question 11 of 14 Availability
Which time zone and working hours are you usually in?
Question 12 of 14 Conflicts
Is there anyone you should not be matched with, such as your manager or someone in your reporting line?
Question 13 of 14 In your words
Anything else the coordinator should know before making your match?
Question 14 of 14 Commitment
How ready are you to meet regularly for the length of the program?
Fully ready
Mostly ready
Unsure
Not ready yet

The 14 mentor matching questions

A mentor matching questionnaire is an intake form that mentees and mentors fill in before anybody is paired. These 14 questions collect a mentee's goals, preferences, availability and conflicts, and the mentor answers the same questions from the other side. To add your program name, open the form in the online questionnaire maker.

Plain text, one question per line, with the answer scale.

About you (2 questions)

A match needs a name and a team.

  1. Your name, as the program coordinator will know it.Short text
  2. Your job title and team.Short textShows reporting lines and functions at a glance.

Goals (3 questions)

What the mentee wants, set against what a mentor can offer.

  1. What do you most want a mentor to help you with in the next six months?Pick one of 6The first field to match on.
  2. Which topics would you want to cover? Tick up to three.Tick up to 3Look for at least one topic the mentor also ticked.
  3. Describe one situation in the last three months where a mentor would have helped.Long text, optionalSeparates two mentees who ticked the same boxes.

Preferences (3 questions)

Tie-breakers, applied after the goals line up.

  1. Would you prefer a mentor from your own function or from a different one?Pick one of 3
  2. How much more experience should your mentor have?Pick one of 4
  3. Which mentoring style suits you best?Pick one of 4

Availability (3 questions)

A pair has to be able to meet, so check these first.

  1. How often could you meet?Pick one of 4Plan on the less frequent of the two answers.
  2. How would you prefer to meet?Pick one of 3
  3. Which time zone and working hours are you usually in?Short textCheck the overlap in working hours.

Conflicts (1 question)

Optional, and seen by the coordinator only.

  1. Is there anyone you should not be matched with, such as your manager or someone in your reporting line?Short text, optional

In your words, then commitment (2 questions)

One open answer, then the rating that decides who is paired now.

  1. Anything else the coordinator should know before making your match?Long text, optional
  2. How ready are you to meet regularly for the length of the program?Pick one of 4An "Unsure" answer calls for a conversation before a match.

The mentor-mentee matching form, mentor side

The same fourteen questions from the mentor's side, plus one on capacity. Send it as its own survey.

Mentor form: 15 questions

1. Your name, as the program coordinator will know it. [Short text]
2. Your job title and team. [Short text]
3. Which of these could you help a mentee with? Tick all that apply. [Tick all: Doing their current role better / Preparing for a next role / Moving into a different function / Building one specific skill / Leading people for the first time / Finding their way around the organization]
4. Which topics are you comfortable mentoring on? Tick all that apply. [Tick all: Career planning / Technical skills / Managing people / Communication and influence / Handling a difficult situation / Balancing work and life / Working across teams]
5. Describe one situation where your experience helped someone less experienced. [Long text]
6. Would you mentor someone from your own function, a different one, or either? [Pick one: My own function / A different function / Either]
7. Which levels would you be comfortable mentoring? [Tick all: One level below me / Two or more levels below / A peer with different experience]
8. Which mentoring style comes most naturally to you? [Pick one: Direct advice on what to do / Questions that help them work it out / A mix of both / Not sure yet]
9. How often could you meet? [Pick one: Every week / Every two weeks / Once a month / Less than once a month]
10. How would you prefer to meet? [Pick one: In person / Video call / Either]
11. Which time zone and working hours are you usually in? [Short text]
12. Is there anyone you should not be matched with, such as someone who reports to you? [Short text, optional]
13. Anything else the coordinator should know before making your match? [Long text, optional]
14. How ready are you to meet regularly for the length of the program? [Pick one: Fully ready / Mostly ready / Unsure / Not ready yet]
15. How many mentees could you take on this cycle? [Pick one: One / Two / Three or more]

How to use the mentorship pairing questionnaire

Send the mentor form first, as its own survey, so you know each mentor's capacity and topics before mentees apply. Keep both forms open for about a week. Names are needed to pair people, so the form is confidential, read by the coordinator only.

To match, set aside pairs with no shared working hours, a declared conflict or a direct reporting line. Pair each mentee's question 3 goal with a mentor who ticked it, then let questions 6 to 8 break ties. Offer each mentee two or three mentors to rank: in research on formal mentoring programs, input into the mentoring process was consistently related to mentorship quality.[1]

Two columns of cards with matching symbols, a target, a clock, a compass and speech bubbles, joined across by lines, with one pair highlighted
Parallel questions line up goal to goal and time to time.

Mentor matching FAQ

What questions should you ask to match mentors and mentees?

Four kinds: goals (what the mentee wants help with and what the mentor can offer), preferences (function, experience and style), availability (frequency, format and time zone) and conflicts (anyone they should not be paired with).

How do you match mentors and mentees?

Start with the pairs that can meet and have no conflict. Match each mentee's goal to a mentor who offers it, then use preferences to choose between the pairs left.

Should mentors and mentees fill in the same form?

Send two forms with parallel questions, one per group. Each person answers for their own side, and question 3 on the mentee form lines up with question 3 on the mentor form.

Michael Hodge, survey methodology · Updated 2 October 2026 · How templates are reviewed

Sources (1)
  1. Allen, T. D., Eby, L. T. and Lentz, E. (2006). "Mentorship Behaviors and Mentorship Quality Associated With Formal Mentoring Programs: Closing the Gap Between Research and Practice." Journal of Applied Psychology 91(3), 567-578. pubmed.ncbi.nlm.nih.gov/16737355

Collect what the match needs

Fourteen questions for mentees, fifteen for mentors, about five minutes each.

Use this template